Administrative Assistant III, (B4 Career Level, Non-exempt)
Grinnell College

Job Title:

Administrative Assistant III, (B4 Career Level, Non-exempt)

Development and Alumni Relations

About GRINNELL COLLEGEGrinnell College is a private liberal arts college located in Grinnell, Iowa and is ranked #11 on the U.S. News and World Report's list of Best National Liberal Arts Colleges. Grinnell College is a top ranked Liberal Arts institution that values diversity, equity, inclusion, social justice, intellectual freedom, and social responsibility. We seek candidates that align with these values and have the ability and desire to advance our values of belonging within our community and the communities we engage. To achieve this, we strive to establish a workforce of talented individuals who embody the diversity of the communities we serve. Grinnell College strongly encourages talented women, racial and ethnic minorities, and other individuals who are under-represented within their profession, across color, creed, race, ethnic and national origin, physical ability, gender and sexual identity, or any other legally protected class to apply. Ideal candidates will be prepared to collaborate and contribute to the mission and values of the college across all constituencies.POSITION SUMMARYGrinnell College is currently seeking an energetic, motivated, and well-organized Administrative Assistant III to provide support to the Vice President of Development and Alumni Relations. The Administrative Assistant III performs maintenance of calendars, scheduling of meetings, assisting with travel arrangements, preparing, and maintaining confidential files and records and providing phone coverage. The Assistant will interact with leadership donors and Trustees and is expected to provide excellent communication, analytical, and logistics support. The Assistant must be able to handle inquiries and triage requests for the VP's time, committee membership and data. The Assistant's work requires tact, discretion, customer service, a collaborative spirit, an ability to prioritize, critical judgement, and efficiency. The Assistant must also be well-versed in the College's mission, policies, procedures, and responsible persons at all levels of the organization.

KEY RESPONSIBILITIES

• Manage the Vice President of Development and Alumni relations calendar, including scheduling appointments and coordinating requests for meeting, making travel arrangements as needed for the VP and others as requested.
• Assist with preparation of credit card statements, travel vouchers, expense reports.
• Engage with campus constituents, donors and volunteer leadership.
• Resolve routine and complex inquires.
• Create, update paper and electronic files/documents, PowerPoints etc.
• Gather data, research for special projects or donor visits
• Manage distribution of materials for events
• Attend meetings, keeping the agendas, minutes (including distribution)
• Assist in coordinating the annual staff retreat

• Associate Degree or equivalent from two-year college or technical school
• 3 years or more experience
• Champions diversity, equity, and inclusion
• Highest level of confidentiality maintained.
• Strong command of the Microsoft Office suite applications, Teams, and WebEx
• Detailed oriented andwell organized
• Excellent written and oral communications skills, including grammar and spelling.
• The ability to adapt to changing circumstances
• Strength in developing relationships with internal and external partners

• Proven communicator with the ability to effectively utilize various modes of communication.
• Demonstrated ability to manage multiple responsibilities, frequent interruptions, and exercise independent judgment.
• Has an understanding of philanthropy and fundraising and/or has previous higher education/non-profit work experience

Administrative Assistant III

Non-Exempt

Staff

Full-Time

Regular

Selected candidate must successfully pass a background check prior to first day of employment.

No

S01017

Grinnell College is committed to establishing and maintaining a safe and nondiscriminatory educational and working environment for all College community members. It is committed to a policy of nondiscrimination in matters of admission, employment, and housing, and in access to and participation in its education programs, services, and activities. The College does not discriminate on the basis of race, color, ethnicity, national origin, age, sex, gender, sexual orientation, gender identity or expression, marital status, veteran status, pregnancy, childbirth, religion, disability, creed or any other protected class. Discrimination and harassment on any of the bases covered by state or federal antidiscrimination statutes is unlawful and a violation of Grinnell College policy.