Assistant Administrative - Medical Assistant
Houston Community College System

Assistant Administrative - Medical Assistant🔍Houston, Texas, John B Coleman BuildingNew📁Administrative & Clerical Support📅240018P Requisition #📅2 days ago Post Date

Job Summary

Provide principal support in office by carrying out recurring office procedures.

ESSENTIAL FUNCTIONS

May be responsible for semester course scheduling, and track enrollment/personnel matters.

Respond to special projects, frequently under deadline conditions.

Respond to student and community inquiries as they arise.

Manage supervisor's calendar.

May support the implementation of dual credit recruitment, workshops, and other events.

May provide support in coordinating and developing course offerings for regional dual credit programs.

Gather documents necessary to hire part-time faculty and staff.

May develop course schedule spreadsheets as directed by the supervisor.

Inventory office supplies to prepare orders for purchase.

Coordinate, schedule travel for Department faculty and staff.

File correspondence, records, and other department documents.

Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor.

Send, receive, and distribute faxes.

Answer and screen phone calls, handling multiple lines.

Perform other duties, tasks and assignments as required.

QUALIFICATIONS

Education & Experience

* High school diploma or equivalent required

* 2 years experience progressive secretarial experience required

* 3 years experience preferred

Licensing & Certification

* Valid Texas Driver License

Special Skills

* MS Office Programs

* Information Management Systems

* Organizational & communication skills

Competencies

* Serving customers

* Delivering high quality work

* Communicating effectively

* Using creative problem solving

* Prioritizing effectively

* Using technology effectively

* Being resourceful

Working Conditions

General office. May frequently be required to walk; stand; sit; use hands to handle or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision and distance vision. Use of personal computing equipment, telephone, multi-functioning printer, photocopier, file cabinets, and calculator. Manual dexterity, ability to lift up to 25 pounds, ability to reach and bend, and use 2-step stool while safely lifting and lowering boxes. Ability to travel to and from meetings, training sessions or other business-related events. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

The Organization

Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country's largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.

The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. You'll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you'll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.

Location

Houston is a city with limitless possibilities:

If this sounds like the role for you and you're ready to join an amazing team, please apply right away.

EEO Statement

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Osvaldo Gomez, Director EEO/Compliance, Title IX Coordinator
Office of Equal Opportunity and Title IX

PO Box 667517

Houston TX, 77266

713 718.8271 or hcc.oeotix@hccs.edu

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.

Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.