Assistant Director, Alumni Communications
The University of Chicago

Chicago, Illinois

This job has expired.


BSD DEV - Development: Events, Outreach and Protocol

About the Department

Medicine and Biological Sciences Development's mission is to inspire and facilitate philanthropy at the University of Chicago Medicine by building relationships with those who share its goals of advancing excellence in research, education, community, and patient care. We accomplish this mission through expertise, integrity, creativity, and collaboration.

Job Summary

The job plans, prepares and disseminates information designed to keep the public informed of the University's perspectives, programs, and accomplishments. Work is performed with a moderate level of guidance, and typically includes marketing, press relations, creative editorial and design services, and internal communications.


  • The Assistant Director conceptualizes, plans, and executes a wide range of communications materials (digital, print, and social media) that enhances current engagement efforts of the UChicago MBSAA to drive to and maintain the engagement of at least 75% of our alumni population.
  • Manages all UChicago MBSAA marketing and communications projects by producing and executing the Alumni Communications and Publications Plan.
  • Responsible for the project management and development of all communication materials related to the annual Medical Pritzker and BSD Reunions including, but not limited to, registration materials, email communications, event programs, and newsletters.
  • Ensures that branding and marketing language is included appropriately and consistently in alumni materials and that we are compliant with all current security rules as it pertains to mass email, web traffic, and user confidentiality.
  • Responsible for making sure all print projects are completed within a specified budget.
  • Drafts and edits/proofs articles, letters, e-mail messages, calling scripts, and proposals for UChicago MBSAA members as well as alumni prospects and donors as requested.
  • Directs and manages content for the UChicago MBSAA website. Populates the website with relevant material and completes updates on a timely, ongoing basis.
  • Drafts and produces Alumni Council and committee meeting materials including PowerPoint presentations, handouts, pre reads, post meeting communications, and minutes.
  • Plans, develops and disseminates information designed to keep the public informed of the organization's programs, accomplishments, or point of view, with moderate levels of guidance and direction.
  • Solves a range of straightforward problems, as work assignments are difficult and broad in nature, usually requiring originality and ingenuity.
  • Performs other related work as needed.

Minimum Qualifications

Minimum requirements include a college or university degree in related field.
Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.


Preferred Qualifications

  • A bachelor's degree or higher in not-for-profit management, public relations, marketing, advertising, business management or a relevant field.

  • Professional work experience in fundraising/development and/or alumni relations - or equivalent volunteer experience.
  • Experience with the ability to manage details as well as develop good personal relationships with colleagues, alumni, and donors.

Preferred Competencies
  • Demonstrates strong computer skills including word processing, database management, and spreadsheet creation.
  • Excellent written, oral, and interpersonal communication skills.
  • Strong organizational skills with attention to detail.
  • Ability to maintain and treat with discretion confidential information.
  • High level of comfort working in a collaborative team setting.

Working Conditions
  • Office Environment (hybrid schedule).

Application Documents
  • Resume/CV (required)
  • Cover Letter (required)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family


Role Impact

Individual Contributor

FLSA Status


Pay Frequency


Scheduled Weekly Hours


Benefits Eligible


Requires Compliance with University Covid-19 Vaccination Requirement


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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