Director, Grant Program
Southwestern College

Chula Vista, California
$0.00 - $100.00 per hour


Posting Number: 0601491

Open Date: 04/15/2024

Position Title: Director, Grant Program

Working Title:

Department: School of Applied Technology and Hospitality Management

Work Site: Main Campus: 900 Otay Lakes Road, Chula Vista, CA 91910

FLSA: Exempt

Position Type: Educational Administrators (Permanent Contract)

Months of Service: 12 months

FTE:

1.0 (full-time)

Hours Per Week: 40

Funding Source: Categorical/Project-Funded


District Values:

Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Job Description

https://www.swccd.edu/administration/human-resources/job-descriptions/files/jobdescription_adm_director_grantprogram.pdf

Responsibilities

Under general direction, plans, organizes, coordinates, and directs activities of a program that receives extramural funding; ensures program compliance with funders guidelines and regulations; gathers a variety of program data and prepares all reports required by funders. Directly or in collaboration with other administrators, develops and implements program services as described in grant objectives, and develops plans for program sustainability after term of award has ended. Performs related work as required.

REPRESENTATIVE DUTIES:

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

  1. Assumes management responsibility for a grant-funded initiative, function, program, or service, and its related activities.
  2. Develops and implements goals, objectives, policies, and priorities for the grant-funded program; within program policy, recommends appropriate service levels and resources; recommends and administers policies and procedures.
  3. Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of the program, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and makes recommendations to appropriate administrators.
  4. Manages and participates in the development, administration, and oversight of the grant budget; monitors program expenditures to ensure compliance with established laws and regulations, as well as funder requirements.
  5. Provides leadership, consulting, and technical support to faculty, staff, and administrators in the management of grant funded activities.
  6. Collaborates with District leaders to develop plans, goals, priorities, and strategies for grant-funded programs; coordinates efforts with other departments that receive external funding opportunities in order to create synergies, avoid duplication or conflict, and clarify roles and responsibilities.
  7. Identifies and pursues extramural funding opportunities aligned with District goals and priorities.
  8. Participates in the selection of, trains, motivates, and evaluates assigned classified staff; coaches employees toward improved performance; recommends discipline as needed.
  9. Performs related duties as assigned.

Knowledge & Abilities:

Knowledge of:

  1. Administrative principles and practices, including goal setting, budget development, program development, implementation, and evaluation.
  2. Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs.
  3. Theories, principles, and practices associated with higher education curricula and instruction, student support services, student learning, and student success.
  4. Development, implementation, and assessment of student learning and/or service area outcomes.
  5. Principles and practices of employee supervision, including work planning, assignment, review, and evaluation, and the training of staff in work methods and procedures.
  6. Methods and techniques for the development of presentations, business correspondence, research and reporting, and information distribution.
  7. English usage, spelling, vocabulary, grammar, and punctuation.
  8. Modern office practices, procedures, technology, and computer equipment and applications, including word processing, database, and spreadsheet applications.
  9. Principles and practices of record keeping.
  10. Techniques for providing a high level of customer service by effectively interacting with students, staff, faculty, representatives of outside organizations, and members of the public, including individuals of diverse academic, socioeconomic, ethnic, religious, and cultural backgrounds, physical ability, and sexual orientation.

Ability to:

  1. Develop and monitor budgets and effectively utilize resources.
  2. Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, physical ability, and ethnic backgrounds of community college students.
  3. Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
  4. Gather and analyze data, evaluate alternatives, and make sound recommendations.
  5. Effectively manage priorities in complex and diverse operational units.
  6. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
  7. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
  8. Understand scope of authority in making independent decisions.
  9. Use tact, initiative, prudence, ethics, and independent judgment within general policy, procedural, and legal guidelines.
  10. Resolve sensitive issues through the use of mediation and conflict resolution skills.
  11. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education & Experience:

Minimum Qualifications (Faculty and Academic Administrator Positions Only)

Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

A Masters degree in any academic area

OR

The equivalent

OR

Possession of a valid California Community College Supervisor Credential

AND

A minimum of one year of formal training, internship, or leadership experience reasonably related to the administrators administrative assignment.

Desired Qualifications:

Licenses and Other Requirements:

All District employees must participate in the COVID-19 Vaccination Program, which requires them to be fully vaccinated against COVID-19 unless they receive an approved medical or religious exemption.

Working Conditions:

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard and to operate standard office equipment. The incumbent must occasionally bend or stoop to retrieve and file information. Employees must possess the ability to lift materials and objects up to 20 pounds.

Environmental Elements

Employee works in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff, faculty, administrators, and/or external parties in interpreting and enforcing departmental and District policies and procedures.

Salary:

Range 38, $10,597.33-$12,881.08 plus $2,090.00 annual stipend for earned Doctorate Degree. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

Salary Schedule: Administrators' Association

Work Schedule: Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the department.

Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).

Start Date: As soon as the successful candidate is identified and following the subsequent governing board approval.

Initial Screening Deadline: All application materials must be received on-line at https://jobs.swccd.edu. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, May 3, 2024 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

Tentative Timeline (Subject to Amendments):

| April 15-May 3, 2024 | Position advertised; District receives applications
| May 3, 2024 | Initial screening deadline for guaranteed consideration.
| May 6-24, 2024 | Reviewing of applications.
| May 27-31, 2024 | Search Committee interviews candidates
| June, 2024 | Second level interviews for top candidates
| July, 2024 | Tentative employment start date pending Governing Board approval.

Open Until Filled: No

Required Applicant Docs Cont'd:Southwestern College Online Application

Supplemental Application:

Special Instructions to Applicants:

Equivalency (Academic Faculty Positions Only)

Equivalency (Academic Faculty Positions Only)" section to read as follows, "To teach classes at Southwestern Community College District, an applicant must have completed coursework that meets the California Community Colleges Chancellors Office Minimum Qualifications for Faculty. In some cases, an applicant who does not possess the exact degree title(s) listed by the State may meet State requirements for equivalency. In this case, the District follows a process to determine equivalency. If this is the case, please complete the Supplemental Equivalency Application, for Academic Employment and upload this form with your online application.

Foreign Degrees:

Foreign degrees require an evaluation for United States equivalency from an agency having membership with the National Association of Credential Evaluation Services, Inc.

Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying.

For your convenience, here is a link to NACES (National Association of Credential Evaluation Services) membership list to assist you in complying with this requirement, https://www.naces.org/members. You may use any other certified transcript evaluation service at your disposal.

Additional Information:

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to employment@swccd.edu.

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report - Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/college-police/public-information-and-resources/index.aspx.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.

This information is required by law and is provided by the SWC College Police Department.

Drug and Alcohol Abuse Prevention Plan (DAAPP) - More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page (https://www.swccd.edu/student-support/health-services/personal-wellness-mental-health/drug-and-alcohol-abuse-prevention-program.aspx)

Selection Procedure:

A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview.

INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT.

If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

HR Contact Information:

Southwestern Community College
Human Resources (Bldg. 46B-150)
900 Otay Lakes Road
Chula Vista, CA 91910
www.swccd.edu

(619) 482-6395



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