Events & Catering Sales Coordinator
University of Iowa

Position Summary:

Responsible for the planning, scheduling, coordinating, and service of foods and beverages for events and functions relating to conferences, meetings, special events, weddings, and other banquet and catering operations. Responsible for engaging in sales calls with prospective University and off-campus clients as assigned and build relationships with current and potential clients.

Work hours will vary based on business needs.

Specific Job Duties & Tasks:

• Meet with event host to schedule, plan, and coordinate all details relating to a banquet/ catering event including date and time, menu, room and setup, audio visual and IT requirements and all other related details.
• Initiate banquet/catering contract detailing event requirements with estimated costs for food, beverage, labor, and other misc. related costs.
• Perform administrative activities including the preparation of sales and service reports, generating proposals, collecting event deposits, calculating and itemizing final event billing.
• Serve as a member of the sales team for University Catering, conducting sales calls with prospective university and off-campus clients.
• Represent University Catering by attending appropriate University and community business and social events.
• Ensure compliance with all university and departmental policies and procedures including cash handling and alcohol beverage service.
• Recommend measures to improve operating efficiency, service methods and procedures, equipment, staffing, scheduling, and quality control.

For a detailed job description, please email Alaysia McAtee at alaysia-mcatee@uiowa.edu

About the Division of Student Life:

The Division of Student Life is comprised of staff that embrace new ideas and thoughts, works together to keep our students safe, and provides them with life-changing experiences. The Division of Student Life includes 15 departments that span from Recreation Services to the Office of Leadership, Service and Civic Engagement and everything in between. We believe in working together as one team to achieve our mission: fostering student success by creating and promoting inclusive educationally purposeful services and activities within and beyond the classroom.

Required Qualifications:

• A Bachelor's degree in Business Administration, Restaurant Hospitality Management or an equivalent combination of education and related experience.
• Experience (typically 1 - 3 years) in events, hospitality, catering, banquets and/or fine dining sales & service.
• Administrative experience (typically 6 months - 1 year), including activities such as delegating tasks and day-to-day management of accounts receivable and/or accounts payable.
• Commitment to and alignment with the values of the Division of Student Life, including a demonstrated active commitment to creating a welcoming and respectful work environment.
• Excellent written and verbal communication skills, as well as superior attention to detail.
• Ability to provide excellent customer service and to meet or exceed customer service needs.
• Demonstrated adaptability to change in the workplace.
• Ability to collaborate and interact with a variety of individuals and groups, while modeling open, respectful, accepting, and supportive behaviors toward others.
• Proficient in standard computer software applications (e.g. Word, Excel, email).
• Valid driver's license with the ability to meet UI fleet safety driving record review guidelines.

Desirable Qualifications:

• Experience (typically 6 months - 1 year) conducting sales calls or cold calling.
• Working experience with computerized food service and event management systems and software; and electronic timekeeping systems.
• Working knowledge of event management processes and activities.
• Some experience in a higher education environment with knowledge of University business procedures, policies, and practices.
• Previous Supervisory experience (typically 6 months - 1 year).

Application Details:

• In order to be considered, applicants must upload a resume and cover letter and mark them as a "Relevant File" to the submission.
• Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Up to 5 professional references will be requested at a later step in the recruitment process. For questions or additional information, please contact alaysia-mcatee@uiowa.edu.

Additional Information

• Classification Title: Cater, Dining & Event Svcs Crd
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

• Pay Level: 3A
• Starting Salary Minimum: 40,527
• Starting Salary Maximum: 45,000

Contact Information

• Organization: Student Life
• Contact Name: Alaysia McAtee
• Contact Email: alaysia-mcatee@uiowa.edu

This job has expired.