Executive Admin Asst I
Elevance Health

Description

This position could primarily be remote, but proximity to an Elevance Health major office (pulse point) is a plus. Elevance Health supports a hybrid workplace model with pulse point sites used for collaboration, community, and connection.

The Executive Admin Assistant 1 is responsible for reporting/supporting Vice President of Tax, Vice President of Corporate Enterprise and their Staff VPs and associates; VP of Finance-CAO/Enterprise; Staff VP of External Financial Reporting and associates; Staff VP of Financial Planning & Strategy, and back-up Assistant to SVP's and other VP's.

How You Will Make an Impact

Primary duties may include, but are not limited to:

• Screens, handles or distributes incoming phone calls and complaints.
  
• Maintains confidential correspondence and general files.
  
• Orders supplies. Prepares and tracks budgets.
  
• Coordinates travel plans. Submits expense reports.
  
• Compiles and distributes meeting minutes.
  
• Compiles information for reports, documents and proposals.
  
• Collates and assembles materials, makes arrangements for meetings/presentations.
  
• Organizes chart up-dates.
  
• Prepares forms and reviews documentation for conformance with internal policies and procedures.
  
• Utilizes various software packages such as spreadsheet, word processing, data base and graphics to produce high quality reports, presentations and documents.
  
• Researches, verifies and prepares reports.
  
• Creates and maintains databases.
  
• Substantial interaction with internal associates/executives and external clients
  
• Plan/schedule/organize in-person meetings for supported departments
  
• Schedule meetings and book rooms as requested and follow-up for same in a timely manner
  
• Point of contact for departmental associates regarding procedures, "how to" and other processes
  
• On-board new associates/interns
  
• Prepare/review/submit expense reports, training pre-approvals, time entry/PTO requests, ensuring internal policies and procedures are followed
  
• Assist in coordination of Department of Insurance and IRS/Department of Revenue examinations
  
• Order and maintain necessary mailing supplies for Tax Department
  
• Various miscellaneous tasks related to departments as requested
  

Minimum Requirements:

Requires a HS diploma and a minimum of 5+ years administrative experience; or any combination of education and experience which would provide an equivalent background.

Preferred Skills, Capabilities and Experiences:

• Proactive and able to assess needs, prioritize tasks, determine urgency and move things forward with little to no guidance
  
• Ability to multi-task with flexibility
  
• Strong organizational skills and attention to detail
  
• Work in a fast-paced environment and able to meet deadlines
  
• Strong communication skills and ability to maintain tact, discretion and sensitivity with confidential matters
  
• Various software skills including but not limited to Excel, Word, PowerPoint, Sharepoint/Apps, Databases, etc.
  
• Notary certification is preferred
  
• Event Planning experience is preferred
  

Please be advised that Elevance Health only accepts resumes from agencies that have a signed agreement with Elevance Health. Accordingly, Elevance Health is not obligated to pay referral fees to any agency that is not a party to an agreement with Elevance Health. Thus, any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.

Be part of an Extraordinary Team

Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. A Fortune 20 company with a longstanding history in the healthcare industry, we are looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve. You will thrive in a complex and collaborative environment where you take action and ownership to solve problems and lead change. Do you want to be part of a larger purpose and an evolving, high-performance culture that empowers you to make an impact?

We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.

The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19. If you are not vaccinated, your offer will be rescinded unless you provide - and Elevance Health approves - a valid religious or medical explanation as to why you are not able to get vaccinated that Elevance Health is able to reasonably accommodate. Elevance Health will also follow all relevant federal, state and local laws.

Elevance Health has been named as a Fortune Great Place To Work in 2022, has been ranked for five years running as one of the 2023 World's Most Admired Companies by Fortune magazine, and is a growing Top 20 Fortune 500 Company. To learn more about our company and apply, please visit us at careers.ElevanceHealth.com. Elevance Health is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact ability@icareerhelp.com for assistance.

This job has expired.