Executive Assistant
Millipore Corporation

MilliporeSigma in Burlington, MA is hiring an Executive Assistant. This position provides advanced administrative support to the Regional Chief Administration Officer and Country organization. This includes providing administrative support of a highly responsible, sensitive and confidential nature, requiring exercise of judgment and initiative. You will be interacting with high-level contacts and should reflect a positive and professional image of the organization in internal and external communications.

Responsibilities:

Provide advanced administrative support in all interactions with global internal/external colleagues and country organization activitiesEnsure the tracking of all deadlines for assigned managers in order to guarantee timely delivery of all projects, monthly reports, and presentationsWork closely with other functions to ensure the department has what it needs to operate at the highest level of efficiency (for e.g. inter-faces with Facilities to manage space, IS for fully functioning and up to date technology and equipment)Manage regional meetings (Town hall and marketplace, team meetings etc.) - coordinating participants from multiple locations, create agendas, consolidate presentations, action items and minutes, send follow-up communications and tracking of deliverablesIndependently provide the most complex administrative support and project coordination showing a high level of appropriately independent decision making in order to keep initiatives movingDevelop and maintain highly complex administrative systems, reports, and formatsProvide support to the Controllers during the monthly closing processOrganize material by priority and subject, providing summaries. Provide responses within scope of role when requested.Track important documents for signature in a timely and efficient manner and deliver to appropriate partyMaintain organized digital and confidential, centralized filing system, which is linked to computer network filing structure for ease of use by appropriate partiesSchedule and maintain daily calendars for the CAO ensuring attendance cadence and pre-read managementCoordinate complex travel arrangements both international and domesticProcess expense reports in Concur for CAO leadership team Submit budget requisitions in SAP system and ensuring all vendors are paid in a timely manner, tracking POs and invoicesMaintain aspects of department-specific projects in an administrative capacity especially as it relates to employee engagement and charitable eventsOrder all office supplies and maintain supply closet

Who You Are:

Minimum Requirements:High School Diploma or GED5+ years of professional experience supporting senior-level management and large teams Preferred Requirements:Bachelor's degreeHigh Proficiency with Microsoft Office software (Word, Excel, PowerPoint. TEAMS)Experience in Microsoft Outlook 2013 Knowledge of SAPKnowledge of Concur