Intern, Real Estate
SSSUSA

Parsippany-Troy Hills, New Jersey


JOB SUMMARY:

Reporting to the Supervisor, Rent/Lease Administration, this position provides administrative support to the Real Estate Operations.

ESSENTIAL FUNCTIONS

• The functions listed describe the business purpose of this job or position. Specific duties or tasks may vary and be documented separately. An associate might or might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.

• All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.

• Associates are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.

• In performing functions, duties or tasks, associates are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Associates are required to notify superiors upon becoming aware of unsafe working conditions.

• All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, associates are required to request clarification or explanations from superiors or authorized company representatives.

Carries out diverse administrative duties including

1. Prepare mail merge for tenant notices and prepare and distribute overnight mail and certified mail.

2. Call landlords and request information in a professional manner and process documents via Adobe Sign.

3. Assist with data management by preparing spreadsheets and organizing lease administration documents on SharePoint and lease administration system.

4. Data entry into lease administration system.

5. Create and manage word documents, spreadsheets, PowerPoint presentations, and other routine, annual, or ad hoc reporting for the department.

6. Scanning, copying, and other administrative tasks.

7. Prepare and log records for transfer to offsite storage.

8. Assist with special projects as needed. Perform other duties as requested by management.

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and receive preference, depending upon the nature of the position.

Basic Qualifications:

• Previous experience working in an office environment completing administrative tasks required.

• Ability to compose business correspondence in a clear and concise manner.

• Typing/Keyboard for data entry 50+ WPM.

• Proficiency in Microsoft Word, Excel, PowerPoint, Adobe Acrobat and Outlook required.

Education/Experience:

• High School Diploma or G.E.D. and 2 years of administrative, customer service related work experience, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the Company. Some college preferred.

• Competencies (as demonstrated through experience, training, and/or testing):

• Must be able to communicate effectively

• Customer Service Skills

• Nimble Learning

• Excellent interpersonal skills

• Good writing skills

• Must be able to multi task

• Sense of urgency

• Excellent time management and follow-up skills

• Ability to adapt to environmental/organizational changes

Working Conditions and Physical/Mental Demands

With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:

• Maintaining composure in dealing with authorities, executives, clients, staff and the public.

• Required ability to handle multiple tasks concurrently.

• Handling and being exposed to sensitive and confidential information.

• Regular talking and hearing.

• Frequent sitting.

• Occasional walking, reaching with hands and arms, stooping, kneeling, crouching and crawling.

• Frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 25 pounds.

• Close vision, distance vision, and ability to adjust focus.

• Work primarily performed in an office environment. Physical work location: 9 Campus Drive, Parsippany, NJ 07054.

EOE/M/F/Vets/Disabilities


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