Office Admin
Sudden Service, Inc.

Job Brief:

The Office Administrator will provide high-level administrative support to the Manager and Materials Manager at SSI. Reporting to both the Manager and Materials Manager. The Office Administrator provides executive support in a one-on-one working relationship. The Office Administrator also serves as a liaison to other departments within the SSI organization.

The Office Administrator organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Office Administrator must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Role Objective:

Provide and lead support to both internal and external parties with an elevated level of professionalism and in a manner that reflects positively on the organization.

Key Responsibilities:

• Manage sensitive matters with an elevated level of confidentiality and discretion especially decisions directly impacting the operations of the company.

• Sustain a daily calendar, make all aware of events, and prepare for guests that may be coming through the facility.

• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.

• Reconcile the credit card statement for the purchasing department using Certify.

• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

• Excellent communication and time management skills; proven ability to meet deadlines.

• Ability to function well in a high-paced environment; performs additional duties as assigned.

• Draft and prepare correspondence for internal announcements and meetings.

• Assist in preparing and managing presentations as needed.

• Be responsive to emails and phone calls.

• Welcome guests by greeting them, in person or on the phone, answering or directing inquiries.

• Use discretion, confidentiality, and good judgment.

• Represent the company in a positive light through great follow-through skills and sound judgment.

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