Research Support Specialist (Hybrid) - Anatomy & Cell Biology
University of Iowa

Iowa City, Iowa

This job has expired.


The Carver College of Medicine Department of Medicine/Anatomy & Cell Biology is seeking a Research Support Specialist to provide financial support for the Department of Anatomy and Cell Biology by conducting a broad range of activities related to federal and non-federal grant management, financial review, and analysis, purchasing, and travel.

Key Areas of Responsibilities and Specific Job Tasks

Financial Oversight and Budgeting: Prepare financial information for unit/departmental budget. May prepare financial reports.

  • Manage grant applications by interpreting funding announcements and working with principal investigators to develop budgets, compile scientific documents, prepare grant applications in Cayuse, Research.gov, Smart/Simple, and Proposal Centraland submit routing forms.
  • Coordinate grant transfers as principal investigators join and depart the University.
  • Assist with administrative aspects of training grants, including determining and monitoring spending allocations for trainees.
  • Monitor, review, and reconcile administrative expenditures and resolve discrepancies.

Financial Reporting: Complete complex and non-routine reconciliations. May set up templates and processes for others. Significant involvement as a support role in month-end and/or year-end accounting and reporting. Develop financial and operational reports which may require some limited analysis.
  • Manage departmental reconciliation of transaction detail reports and specifically reconcile administrative accounts.
  • Prepare and maintain financial reports for research programs, grants, subawards, and administrative activities.
  • Alert principal investigators when grant periods are ending, funding is low, personnel efforts change, and for all other pertinent items.
  • Assist with grant closeouts and year-end closing.

Financial Analysis and Planning: May perform some complex routine and ad-hoc variance analysis. Prepare highly specialized reports that may involve establishing new processes. Use expert knowledge of financial systems. Recommend processes and strategies to supervisor.
  • Review budgeted versus actual expenditures on grant accounts.
  • Prepare and maintain budget projections for principal investigators and provide recommendations and strategies.
  • Provide specialized financial reports to principal investigators for review of overall funding status and individual grant status.
  • Review outstanding encumbrances and take appropriate actions to resolve them.

Compliance with Policies, Regulations and Laws, and Operational Oversight: Contribute to the recommendations and implementation of new policies and procedures and interpretation of existing policies and procedures.
  • Assist principal investigators in interpreting and understanding grant funding regulations.
  • Manage compliance with University of Iowa, Carver College of Medicine, and Department of Microbiology and Immunology policies and procedures.

Transaction Processing: May initiate complex and/or specialized original and corrective journal entries. May review and approve complex transactions. Open and close accounts. Coordinate accounting processes. Recommend changes to templates.
  • Prepare Research Performance Progress Reports (RPPRs) in the NIH eRA Commons system.
  • Prepare UIRIS routing forms for grant applications, renewals, and resubmissions, as well as for contracts and material transfer agreements.
  • Prepare requisitions for subaward agreements.
  • Process corrective accounting entries.
  • Create invoices and reconcile eDeposits.

Leadership and Training: Recommend and assist in the development and delivery of training solutions. May provide functional and/or administrative supervision for staff.
  • Serve as main contact for all issues related to grants. Assist Departmental Administrator with financial planning.
  • Provide training and assistance to faculty and staff for various financial reports, systems, and tools.

Percent of Time: 100%
Pay Grade: 4A - https://hr.uiowa.edu/pay/pay-plans/professional-and-scientific-pay-structure-b

Benefits Highlights:
  • Regular salaried position located in Iowa City, Iowa
  • Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
  • For more information about Why Iowa?, click here

Experience Required
  • Bachelor's degree in Accounting or Finance, or an equivalent combination of education and experience.
  • 1-3 years of experience in accounting.
  • Demonstrated financial or accounting experience, including procurement, budgeting, and auditing (working proficiency).
  • Demonstrated attention to detail and accuracy.
  • Experience with computer software applications, such as Word, Excel, Outlook, PowerPoint, and Acrobat.
  • Strong organizational skills, including the ability to meet deadlines, follow up, multi-task, establish priorities, and manage frequent changes.
  • Excellent customer services skills, including the ability to build relationships and create an atmosphere where all persons feel welcome and respected.

Desired Qualifications
  • Knowledge of University of Iowa policies and procedures.
  • Experience with E-Pro, ProTrav, PeopleSoft, EFRs/TDRs, GrantDSS, and GLDSS.
  • Experience with Cayuse and grant pre-award procedures or their equivalent.
  • Experience working with federal grants.

Application Process: In order to be considered, applicants must upload a CV or resume, and cover letter (under submission relevant materials) that clearly addresses how they meet the listed required and desired qualifications of this position.

Job openings are posted for a minimum of 14 calendar days.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check. This position is not eligible for University sponsorship for employment authorization. Professional references will be requested at a later step in the recruitment process.

For additional details on this position please contact Anne Beyerink, anne-phillips@uiowa.edu.

Additional Information
  • Classification Title: Research Support Specialist
  • Appointment Type: Professional and Scientific
  • Schedule: Full-time
  • Work Modality Options: Hybrid within Iowa
Compensation
  • Pay Level: 4A
Contact Information
  • Organization: Healthcare
  • Contact Name: Anne Beyerink
  • Contact Email: anne-phillips@uiowa,edu


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