Senior Assistant
Toyota Tsusho

We firmly believe that our employees drive the success of the company! With success in mind as the ultimate goal, we strive to create and provide an environment that offers challenging, stimulating and financially rewarding opportunities. We are looking for The Right One to join our team!

Are you experienced, flexible and self-motivated? Are you skilled and energized by collaboration and continuous improvement? Do you enjoy a challenging and vibrant work environment?

If this sounds like you, you may be The Right One! Please continue on to learn more about this opportunity. Don't forget to take a look at our comprehensive benefits!

SUMMARY
The general purpose of the Administrative Assistant is to provide administrative support for all departments within KST.

ESSENTIAL DUTIES/RESPONSIBILITIES

DUTIES & RESPONSIBILITIES

• Greet and screen visitors and provide general support.
• Answer/transfer calls and take messages as needed.
• Act as a point of contact for internal and external clients/customers.
• Support the needs and requests of executive leadership.
• Write memos, correspondences, receipts, spreadsheets, and other reports as needed.
• Compose minutes and notes as needed.
• Collect and sort mail daily.
• General filing as needed.
• Order office supplies, manage quantities (min/max) and stock, replenish as needed.
• Work with vendors to maintain supplies and pricing.
• Replenish stocked items in break rooms (bowls, plates, condiments, or other items).
• Issue purchase order numbers once approved by the General Plant Manager and maintain a purchase order log.
• Assist the Controller with Accounts Payable by opening invoicing daily, ensuring they are accurate by matching them up to packing slips and then turning them over to the General Plant Manager for final approval before given to the Controller for entry into the accounting system.
• Assist the Controller with Accounts Payable by matching up check runs with the invoices set for payment and then mailing the checks out once completed.
• Assist the Controller with Month End Close.
• Assist the Shipping and Receiving Department with coordinating trucks for shipments.
• Maintain communication with the Shipping and Receiving department regarding the arrival of raw materials.
• Create and process all paperwork required in order to ship out materials as well as maintain a shipping log of all material shipped from KST.
• Weigh all trucks loaded with Raw Materials in and out, fill out the daily shipping log and ensure the weights compare within the acceptable range of weight discrepancies.
• Entry of all incoming material into an Inventory Control Report.
• Process all third-party material by preparing various reports as well as distributing reports to key personnel.
• Data entry of various reports as needed.
• Preparation of visitors and events as needed.
• Perform other duties as assigned.
• Knowledge of Microsoft Word, Excel, and Outlook.
• Must have excellent time management skills.
• Maintains the office calendar(s).
• The ability to multi-task with constant interruption and stay focused.

BENEFITS

• Competitive Salary with Bonus Opportunities
• Paid Time Off
• Comprehensive Medical, Dental and Vision Benefits (Low Premiums!)
• Flexible Spending and Health Savings Accounts
• Disability and Life Insurance
• 401(k) with Company Contribution
• Educational Tuition Reimbursement

QUALIFICATION REQUIREMENTS

Skilled in PC - work processing, spreadsheets, databases, and types 40-50 WPM. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

High School Diploma or GED; and one to three years related experience and/or training.

Our company is proud to be an equal opportunity employer! It is the policy and commitment of the company to maintain a work environment that provides equal employment opportunity (EEO) for all its employees and applicants. We are committed to providing equal employment opportunities without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, marital/domestic partner status, veteran status, disability, genetic information or any other applicable lawfully protected basis. This policy applies to all terms and conditions of employment.

We seek to employ individuals qualified for a position by virtue of job-related educational standards, training, experience, and personal qualifications.

This job has expired.