Senior Documentation Specialist
Zoetis

POSITION SUMMARY

Zoetis's Document Control Team is looking for a highly motivated candidate with excellent written and oral communication skills. The Senior Documentation Specialist will support the document control quality system as well document control room. This role requires great attention to detail, a collaborative attitude, strong work ethics, and ability to manage multiple priorities.

IMPACT AND ORGANIZATIONAL CONTRIBUTION

The Senior document specialist responsibilities will be responsible for the following, but not limited to:

• Assist Quality Leadership in managing document control and training quality systems.

• Run and report metrics on a daily, weekly, monthly basis

• Lead document management in inspections and coordinate document center efforts

• Propose and drive process improvements throughout the quality systems with a focus on documentation

• Take lead on document control projects, systems, and serve as change control coordinator/admin for ETS/Trackwise

• Collaborate with cross functional department to train, coach, and help facilitate the processing of change requests, document changes/updates.

• Create and update manufacturing detailed and standard operating procedures, batch records, specification and other manufacturing documents

• Identifies and closes gaps in existing documentation

• Expedite priority changes through the change control process as necessary.

• Facilitate resolution of identified improvements by securing agreement for, and coordinating completion of, proposed document revisions in collaboration with the relevant document owners and quality oversight

• Manage document center requests and pulling documents as needed

• Assist in inspection readiness and during inspections

• Represent Quality in internal/external audits

EDUCATION AND EXPERIENCE

• Bachelor's degree and 7+ years experience in related positions or high school diploma/GED and 15+ years experience in related positions including manufacturing, documentation, administration, and word processing

• Proficient computer skills in MS office such as Excel, Word, MS Visio

• Familiar with Veeva Vault, ETS, trackwise, mastercontrol, learning management systems, and other EDM systems

• Administration - Strong organization with working knowledge of principles involved in planning and coordination of people and resources

• Writing - Excellent formatting, composition, grammar, editing and communication skills to make documents appropriate for the needs of users.

• Communication - Active listening and critical thinking to ask appropriate questions in order to understand what people are saying and transform information into concise instructions.

• Ability to work proficiently and be highly productive with minimal supervision; able to overcome minor obstacles without being deterred, meticulous but does not get swamped in details; must be a highly involved and driven individual to promote change and process improvements

• Recommended: Exposure to manufacturing and process engineering, medical device, cGMP, quality systems, document control, quality control

Work Environment: Colleague must work onsite.

Full time

Regular

Colleague

Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search.

Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at zoetiscolleagueservices@zoetis.com to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at www.Zoetis.com/careers site, or (2) via email to/from addresses using only the Zoetis domain of "@zoetis.com". In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.