Temporary Administrative Assistant
AmTrust Group

Overview

Administrative Assistant supporting the Title division. This person will perform a wide range of administrative and executive support for Title to ensure efficient operation of the organization.

Responsibilities

• Coordinate Travel
• Coordinate meetings
• Outlook, PowerPoint, Excel and Word proficiency
• Strong Organizational aptitude
• High volume phone coverage and email screening. Set up and clean-up of conference rooms before and after meetings
• Preparation (printing, scanning, copying, binding) of meeting
• Ad hoc research and clerical projects and assorted administrative tasks
• Perform general clerical duties including photocopying, printing, scanning, filing, fax and mailing
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
• Prepare agendas for meetings and prepare schedules
• Assist with incoming mail process as needed
• Periodic expense report reviews
• Periodic Excel worksheets as they are assigned
• Cover reception desk during in-house meetings, lunch, mail runs and inventory

Qualifications

Job Requirements:

• Must have extended experience working in a corporate environment
• Must be willing to work in the office M-F 830-530
• Must have extensive experience in MS Outlook and managing travel arrangements.
• Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Must be able to interact and communicate with individuals at all levels of the organization.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint)
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

Education/Training/Experience

Bachelor's Degree; 5-7 years in a administrative assistant role preferably supporting multiple professionals in a fast paced setting.

This job description is designed to provide a general overview of the requirements of the job and does not entail a comprehensive listing of all activities, duties, or responsibilities that will be required in this position. AmTrust has the right to revise this job description at any time.

This job has expired.